Online Rechartering

 

Charter Renewal Instructions

 

Completed Annual Recharter Paperwork is to be submitted by September 16, 2022.

 

Rechartering is the process used to register youth and adult membership in the Boy Scouts of America. It’s an annual process completed via the internet through the online rechartering system.

 

Follow this link to access the online rechartering system:

https://advancements.scouting.org

Important announcements for the 2022 - 2023 Recharter season:

  1. If you have Special Needs Scouts in your unit who are now 18 and are registering beyond the age of eligibility, a new position, “UP – Unit Participant”, has been created. Members need to complete an adult application and youth protection training before they can be included on the 2022 recharter roster. If the Special Needs Scout is NOT able to complete the youth protection training, please contact your Scout office for assistance.

Suggestions to ease your rechartering process:

  1. Select someone in your unit to take responsibility for completing the recharter process.
  2. It will be helpful to obtain a current roster for your unit from My.Scouting. Unit Leaders, Committee Chairs, and Chartered Organization Representatives have access to the unit roster through their account on My.Scouting. These individuals can also assign permission for additional people to access this information. Unit will want to print a current roster and work through who is active/inactive before they log onto the recharter system (instructions provided below).
    1. Log into My.Scouting.org
    2. Click the “menu” button on the top left
    3. Select the unit from the dropdown menu
    4. Select “member manager”
    5. Select roster from the menu list on the left
    6. Click in the box in the blue bar in front of “name” to select all
    7. Select export roster from the grey menu bar
    8. Select your export type (CSV for spreadsheet) on the new screen that opens automatically
    9. Click “confirm” on the text that appears in the popup
    10. Your roster will load, and a notification will appear on the bottom-left-hand-side of your screen with the name and excel logo. Click on this to open the roster in Excel for viewing.
  3. Review the leaders training status to confirm that adults are up to date on Youth Protection Training and the specific leader training pertaining to each position. It is suggested to appoint someone to serve as the unit training coordinator to take a proactive approach to this task during the year. Youth Protection Training is required for all leaders at the time of registration. You will not be able to include adults who do not have current YPT when submitting your recharter roster.
  4. Verify the correct address and phone numbers for your unit members.
  5. Verify Scout Life status with your membership. Remember that Webelos who crossed over and were receive Scout Life under their pack membership will appear as a “N” Scout Life recipient on the Troop roster. If the Scout wishes to continue to receive Scout Life, that should be changed back to an “I” (for individual subscription). Likewise, if a Scout no longer wishes to receive Scout Life magazines, then the indicator should be changed to “N”.
  6. If your unit uses the New Member Coordinator position, this position does fulfill one of the required (two committee member) positions. Resourceful information can be found at: https://scoutingwire.org/marketing-and-membership-hub/councils/new-member-coordinator/

Processing the Unit Charter Renewal:

  1. You must log in as a “First Time User: This Year”, even if you have completed rechartering for your unit in previous years.
  2. You may access the internet recharter portal through https://advancements.scouting.org or you may also access the portal by logging in to your My.Scouting account and following the steps below to launch the internet rechartering system (recommended to use Google Chrome as your internet browser).
    1. Log into My.Scouting.org
    2. Click on “Menu”
    3. Click on “BSA Web Links”
    4. Select “Internet Rechartering”
  3. The Internet recharter process consists of five steps
    1. Load Roster: in this stage you will load your unit’s most current roster. The roster will include all adults, their position, and youth members.
    2. Update Roster: in this stage you will be able to update your charter information, select members for renewal, add any new adults or youth, update your member data, and change adult position—this is the only time of the year where you can change adult positions without submitting a new adult application.
    3. Check Roster: in this stage you will be able to resolve any warning or errors the system finds and double-check your roster changes.
    4. Summary: in this stage you can indicate which members should be multiple registrations and verify your Scouts’ Life subscriptions for each member, making changes if necessary. The system will also ask you to select a reason for non-renewal for those youth members that you have dropped.
    5. Submit Roster: once you have reached this stage you have verified that everything on your roster is correct before you click submit.
  4. Once the online process is complete, print a hard-copy of the completed charter (do not print the 2-page EZ Summary). Your paperwork must be submitted to the Scout office for your recharter to be considered submitted.

Required documents to turn in to the council to finalize the renewal process:

  • All pages of the "Unit Charter Renewal Report Package" or the "Summary Renewal Report EZ" (the "Draft" version will NOT be accepted)
  • Adult and/or Youth applications are required to be turned in with the charter renewal for everyone listed as “new” on page one of the Charter Renewal Report Package
  • Adult applications MUST include a signed Disclosure/Authorization form and have completed Youth Protection Training
  • One check -- made payable to Boy Scouts of America must be included with the unit’s charter paperwork or complete the payment tool online in the recharter process.

Please note that as of August 1, 2022, the BSA registration fees are as follows:

  • $100 for the Annual Unit Charter Fee
  • $150 for youth members in Cub Scouts, Scouts BSA, Venturing and Sea Scouts
    • ($75 National Fee and $75 Council Program Fee)
    • *Multiple Youth Discount – Families with more than two Scouts registered at the same time may request a refund of $63 for each registered Scout beyond the first two. Please contact the Council Office for more details.
  • $57 for Exploring participants
    • ($45 National Fee and $12 Council Insurance Fee)
  • $57 for all adult volunteers
    • ($45 National Fee and $12 Council Insurance Fee)
  • $25 one-time “new member fee”
  • $15 for Scout Life magazine subscription

Please confirm that every adult leader has current YPT before turning in the final renewal paperwork. Youth Protection Training is required for all adult leaders and must be completed every two years. Additional useful forms (Membership Inventory, Unit Budget Plan, New Youth & Adult Applications, etc.) may be found on Scouting.org: http://www.scouting.org/scoutsource/Media/Forms.aspx and can be printed and used to assist in the completion of your unit’s 2021 charter renewal.

Should you have a question or need additional information, please contact the Scout office:

Justin Guidroz

District Director

337-235-8551 ext. 108

Justin.guidroz@scouting.org